Job Description

Title : Administrative Assistant

Location: Roseland, NJ - 3x a week on-site

Duration : 3-6 month contract + extensions to potential hire

Rate: 35-36HR

Key Responsibilities:

• Provide high-level administrative support to the Vice President, including calendar management, travel arrangements, meeting preparation, and confidential correspondence.
• Act as the administrative hub for the end user department—streamlining processes, maintaining schedules, coordinating meetings and events, and tracking action items.
• Create and enhance PowerPoint presentations for internal and external audiences, ensuring clarity, consistency, and alignment with corporate branding.
• Collaborate with the Communication Manager on key messaging initiatives, internal newsletters, organizational announcements, and leadership updates.
• Support communication activities across various projects—drafting content, managing timelines, tracking deliverables, and ensuring stakeholder alignment.
• Maintain and organize digital files, department dashboards, and distribution lists.
• Handle ad hoc requests and contribute to process improvement initiatives.

Qualifications:

• 3+ years of experience in an administrative support role, ideally in a corporate or executive environment.
• Strong proficiency in Microsoft Office Suite, especially PowerPoint, Outlook, and Word.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities with flexibility, accuracy, and discretion.
• A self-starter who thrives in a collaborative environment and demonstrates initiative.

Preferred Qualifications:

• Experience with project communication or internal communications.
• Familiarity with content management systems or communication planning tools.

Exact compensation may vary based on several factors, including skills, experience, and education.

• Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law. The ideal candidate will be responsible for planning, coordinating, and implementing projects within the decided-upon budget, timeline, and scope. They will also effectively monitor and present project updates to relevant stakeholders, clients, or project team members.

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