Job Description

SINGH is seeking a Senior Proposal Specialist to join our growing corporate team. This role reports to the Chief Business Development Officer and participates in the development and production of proposals and presentations to ensure high-quality deliverables. The ideal candidate will help drive the pursuit strategies and enhance internal processes to improve efficiency, consistency, and impact of our proposal effort. This role requires close coordination of proposal activities across market sectors while collaborating with client managers to understand and execute their client account plans and strategies.

DUTIES + RESPONSIBILITIES

Proposal + Pursuit Functions:

 Strategic Positions & Capture Planning: Collaborate with the pursuit team in pre-RFP/Q positioning by conducting competitor analysis, market research, and client needs assessments to refine win themes, identify qualifications, and develop compelling content.

 Opportunity Tracking: Proactively monitor solicitations, RFPs/RFQs, and upcoming opportunities to ensure timely and strategic responses.

 Pursuit Development Leadership: Lead key pursuit meetings within the Business Development Lifecycle, including capture planning, Go/No-Go decisions, storyboarding, kickoff sessions, and color reviews with technical staff, proposal teams, and graphic designers.

 Proposal Strategy & Content Development: Analyze RFP/RFQ requirements to determine scope, teaming strategies, and upselling opportunities while developing high-quality, tailored proposal responses and presentations.

 Teaming & Subconsultant Coordination: Manage, review, and/or prepare materials for subconsultant requests, ensuring alignment with pursuit strategies.

 Qualifications & Marketing Materials: Lead the development of qualification packages, client brochures, and marketing collateral to support business development efforts.

 Proposal Content Management: Write, maintain, and enhance boilerplate content, ensuring consistency and effectiveness across proposals. This includes resumes and project sheet management.

 Interview & Presentation Preparation: Lead shortlist interview preparation, coaching presenters on content development and delivery to enhance effectiveness.

 Client Debriefs: Initiate and participate in client debriefs to capture insights and continuously improve future submissions.

Administrative + Management Functions:

 Process Development, Implementation & Execution: Implement internal procedures, including the business development lifecycle, to enhance efficiency, accountability, and strategic alignment.

 CRM Data Management: Lead opportunity data entry, validations, and quality control within VantagePoint to maintain accurate and reliable records. Also, assist in developing and analyzing KPI reports to track proposal success and inform strategic decisions.

 Branding Standards: Maintain proposals and presentation templates, graphics, and brand standards to ensure high-quality, consistent deliverables.

 Digital Asset Management: Maintain and organize the firm’s image library, ensuring accessibility and adherence to branding guidelines.

 Prequalification Management: Prepare and submit agency prequalification applications to support firm eligibility for public-sector opportunities.

SKILLS + QUALIFICATIONS

 Minimum of 5 years of AEC industry experience in proposal development and production capacity

 Software Proficiency:

o Required: Adobe Creative Cloud (InDesign, Acrobat Pro), Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)

o Preferred: Adobe Photoshop, Illustrator,

 CRM Knowledge: Familiarity with Deltek VantagePoint or other CRM systems is a plus

 Goal-oriented, process-driven, and motivated to commit to growing professionally with the company

 Confidence to be a problem-solver. Willingness to tackle a problem, to find solutions, and ask for assistance or input from the team when needed

 Strong verbal and written communication skills, willingness to share opinions and expertise with the team

 Strong organizational skills – Ability to plan, prioritize, and manage multiple tasks and deadlines—both short- and long-term—while maintaining a positive attitude.

 Attention to detail in both the review of deliverables and the identification of gaps in the process.

 Motivation to work independently and pride in working as a member of a collaborative team

SINGH is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. SINGH does not discriminate in employment opportunities or practices on the basis of age, color, disability, gender identity, national origin, race, religion, sex, sexual orientation, veteran status, or any other characteristic protected by country, regional or local law.

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