SGS Technologies, we are a software development and staffing company that doesn’t simply talk services – we accomplish them. With two decades of experience, we use a combination of latest technological knowledge, future-driven ideas, and specialized skills for multiple forms of IT requirements.
SGS has served numerous clients nationwide in various industries and we want you to be a part of that growth and opportunity!
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NOTES:
Essential Duties and Responsibilities:
· Provides the full spectrum of support to two or more SVPs within the Technology organization.
· Maintains confidentiality.
· Serves as a liaison with other functional areas and external customers in the resolution of routine administrative and operational issues.
· Provides executive support including answering telephones; assisting visitors; and resolving and/or referring a range of administrative problems and inquiries.
· Composes and edits correspondence and/or memoranda from dictation, verbal direction or from knowledge of established policies.
· May prepare, transcribe, compose, type, edit and distribute agendas and minutes of meetings.
· Schedules and coordinates meetings, events, lunches, interviews, appointments and/or other similar activities, which may include coordinating travel and lodging arrangements.
· Responsible for the procurement of office supplies and kitchen supplies, which includes unpacking and backfilling the kitchen and supply cabinets on the organizations floor.
· Prepares or assists in preparing statistical and narrative reports by performing information gathering and analysis, as specifically directed.
· Submit expense reports weekly and reconcile Corporate American Express accounts of the executives.
· Composes and prepares timely responses to a variety of routine written inquiries.
· Build strong professional relationships with colleagues within the IT Admin Team and within the firm.
KNOWLEDGE of:
• Intermediate level concepts, principles and practices of providing executive support
• Financial services terminology and technology products knowledge is preferred
SKILL in:
• Providing clerical support for a senior vice president of a major organizational functional area
• Answering telephones and assisting visitors
• Scheduling and coordinating meetings, events, interviews, and appointments
• Preparing reports
• Establishing and maintaining files, databases and other records
• Sorting, screening and distributing email
• Microsoft 365 applications, Concur, Viso, MS Teams, Zoom, office equipment
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