Job Description

As a Commercial Real Estate Property Assistant, you’ll be the backbone of our Property Management operations. Reporting directly to the Assistant Property Manager, you will provide essential administrative support, maintain critical property records, and help create a welcoming and professional environment for tenants and clients alike.

What will you do day-to-day?

• Serve as the first point of contact for tenant inquiries and provide prompt, professional support.
• Coordinate and support tenant events to foster community engagement.
• Maintain accurate tenant and vendor information, including insurance certificates and lease data.
• Track work orders and prepare monthly status reports for management.
• Assist with the preparation of service contracts, bid proposals, and invoice coding.
• Keep digital lease and vendor files organized and up to date.
• Manage office supply inventory and ensure a well-functioning office environment.
• Process tenant billbacks, expense reports, and monthly meter readings in coordination with accounting.

Who are you?

• Bachelor's degree is preferred, but not required.
• Proven administrative experience, ideally in a property management or real estate environment.
• Excellent communication and interpersonal skills.
• Strong organizational skills with a keen eye for detail.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficiency in Microsoft Office and familiarity with property management software is a plus.

Ferretti Search is an award-winning Recruitment Firm specializing in Executive Recruiting and Staffing. Our product is people. Ferretti Search has a dedicated team of executive recruiters ready to help our clients find employment solutions that benefit them as well as match our candidates with a company that meets their job preferences and career goals. At Ferretti Search, we believe in transparency throughout the entire process in order to serve our clients and candidates better. We take pride and value our relationship with our clients and candidates.

If this opportunity aligns with your career goals, please send resumes to Anna Sutfin or email at asutfin@ferrettisearch.com.

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