Family Assistant - Austin, Texas Job at Silver Swan Recruitment, Austin, TX

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  • Silver Swan Recruitment
  • Austin, TX

Job Description

An Austin-based family is seeking a capable, hands-on Family Assistant who thrives in a hybrid role blending personal assistant, household support, and estate administrative duties. This is not a traditional 9-to-5 position—it requires someone who is flexible, committed to follow-through, and comfortable stepping into different roles as the day demands. You’ll be a key point of support in the smooth functioning of the household, helping the principals manage their time, space, and various logistics with precision and care.

Core Responsibilities:

Personal Assistant Duties

Calendar management, scheduling, and coordination for family members

Travel research, planning, and booking (domestic and international)

Errand running, reservations, gifting, and event-related support

Oversight of personal tasks, including vendor coordination and appointment setting

Household Support Duties

Light home organization and upkeep (tidying, systems, supply restocking)

Coordinating with housekeepers, vendors, and service providers

Helping ensure the home environment is clean, orderly, and efficient

Occasional backup childcare and child-related logistics (as needed)

Estate Administrative Duties

Filing, documentation, and expense tracking related to household operations

Managing vendor invoices, service schedules, and renewals

Assisting in the creation of systems to streamline estate management

Supporting estate-wide communication, record-keeping, and planning

Candidate Requirements:

Proven experience in personal or family assistant roles, estate support, or similar

Excellent organizational and time management skills

Flexible, solution-oriented, and comfortable working independently

Discreet, trustworthy, and respectful of family privacy

Strong verbal and written communication skills

Tech-savvy and confident managing digital calendars, documents, and apps

Valid driver’s license and reliable transportation

Local to Austin or willing to relocate

Ideal Personality Fit:

“No task too small” mindset

Calm under pressure and responsive to changing priorities

Proactive and thoughtful in anticipating needs

Naturally detail-oriented with high personal standards

Job Tags

Local area, Relocation, Flexible hours,

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