Job Description

Assistant Project Manager Job description

BUILD WITH SULLIVAN

Crafting Iconic Spaces for the World’s Leading Brands

Sullivan Construction Company is a trusted general contractor specializing in high-end retail, commercial, restaurant, hospitality, and office projects. Our mission is simple: to bring our clients’ visions to life with precision, integrity and craftsmanship. We deliver spaces defined by quality, consistency and performance, supported by exceptional customer service that builds lasting trust.

The Opportunity

We are seeking a Full-Time Assistant Project Manager to join our Ft. Lauderdale office and contribute to the delivery of luxury commercial construction projects across the Southeast. This role involves direct engagement in project execution, supporting Project Managers and Site Superintendents, coordinating subcontractor contracts and vendor purchase orders, initiating estimates, maintaining and updating project management logs, and ensuring that work progresses on schedule and within budget.

Core Duties and Responsibilities

• New project set up and coordination with field personnel.
• Responsible for obtaining permits or approving revisions, including frequent visits to municipalities to expedite processes and avoid project delays.
• Assist PM in negotiating scope and costs with subcontractors and prepare and issue subcontract including specific terms and conditions.
• Assist in developing the project construction schedule in conjunction with the Project Manager and Superintendent and the required Subcontractors.
• Schedule and track delivery of materials/supplies and equipment ensuring on-time delivery.
• Assist the PM in processing all Subcontractor Requests for Information (RFI), and process submittals and Requests for Proposals (RFP) forms.
• Manage project logs, schedules, submittal logs, subcontracts, RFIs, Shop Drawings, permits, inspections, purchase orders, certificates of insurance, change orders and plans.
• Prepare, distribute, and monitor Change Order Requests by Owner and Subcontractors.
• Organize project folders ensuring up to date information and optimum flow of information at all times (e.g. specifications, plans, plan revision, transmittals, purchase orders, changes, contracts, etc.).
• Prepare weekly project reports and attend meetings with clients.
• Responsible for closeout documents, including warranties, as-built drawings, punch lists, etc.
• May be required to independently manage small construction projects of limited scope and complexity.
• Assist management team as needed.

Experience, Knowledge, Skills, and Abilities

• Bachelor's degree preferred.
• Minimum of 3 years experience in commercial construction.
• Proficient in interpreting construction drawings and technical specifications.
• Strong verbal and written communication skills; team-oriented with a positive approach.
• Fluency in English required; Spanish is a plus.
• Advanced knowledge of Microsoft Office (Excel, Word).
• Experience with scheduling software; ProCore proficiency strongly preferred.
• Effective time management and organizational skills, with the ability to prioritize tasks and meet deadlines.
• Skilled at identifying issues and collaborating with team members to find practical solutions.
• Maintains professionalism under pressure; committed to accuracy, follow-through, and continuous improvement.
• Responsive to direction and proactive in taking initiative.
• OSHA 30 certification preferred (training available if not currently certified).

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