Job Description

Our client, an Independent NYC Prep School, seeks an Admissions Associate.

S/he supports Leadership by providing administrative support, written and oral communications with prospective students, and managing applicant records. This is a full-time, 12-month position that includes occasional night and weekend events.

Strong candidates will have excellent interpersonal and communication skills, the ability to handle and process high-volume, time-sensitive information, and possess superior organizational skills with attention to detail.

Qualifications:

• At least two years of work experience, preferably in an admissions role and/or previous experience working in a school environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); as well as strong writing and copy-editing skills.
• Prior experience with database management/student information systems such as RenWeb, Blackbaud, FACTS, Veracross etc., a plus. Tech. savvy.
• Excellent written and oral communication skills
• Initiative, creativity, and drive to excel in a results-driven office
• Strong organizational skills and ability to manage multiple priorities
• High degree of professionalism and a strong work ethic
• Bachelor’s Degree

Responsibilities:

• Assist in all administrative aspects of the admissions and recruitment process including but not limited to databases, mailings, communications, scheduling etc.
• Manage and process all enrollment paperwork from application to contract
• Respond promptly to inquiries from prospective students and families
• Focus on attention to detail, applicant follow-up, and provide exemplary client service
• Daily administration of admissions and enrollment portal: update and keep database current throughout the admission process
• Plan, organize and execute enrollment events such as Open Houses, Information Sessions and Parlor Meetings.
• Create recruitment and enrollment reports for leadership; provide admissions statistics for analysis.
• Prepare admissions materials such as brochures; assemble admissions marketing pieces and keep them current.
• Draft admissions and enrollment letters; issue enrollment and re-enrollment contracts
• Assist with processing financial aid paperwork
• Schedule and administer assessments
• Assist in scheduling tours and shadow days
• Give tours to prospective parents
• Administration of online presence related to admissions
• Developing strategies to retain enrolled students and minimize attrition
• Communications with feeder schools: set up admissions/recruitment meetings with placement officers.
• Support new parents after enrollment - handbook, pick-up and drop-off procedures, schedules, RenWeb, FACTS parent account set-up, etc.
• Uphold and maintain the confidentiality of new and current family information
• Maintaining applicant records including database management
• Attend and assist at school related events

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