Job Description

Administrative Coordinator

4+ month contract

Onsite- NYC

• Must Haves: Bachelor’s degree
• 2+ years of administrative support experience in a professional setting- calendar management, expense management
• Strong written and verbal communication skills (communicates with students, alumni, staff, and employers)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and G-Suite (Gmail, Drive, Sheets, Docs) required
• Excellent interpersonal, organizational, and time management skills
• Preferred Skills: Experience in a higher education or academic setting
• Experience working with international students or student services
• Familiarity with career services tools and platforms (e.g., VMock, Big Interview, Interstride)
• Job Summary/Description: The Administrative Assistant provides comprehensive administrative supports a University’s Career Center, serving a student population of over 1300. Reporting to the Executive Director and Associate Director, this role includes a wide range of responsibilities such as:Serving as the first point of contact for inquiries from students, alumni, employers, and other departments, managing emails and phone communications.
• Processing academic requirements and supporting the internship and professional development programs.
• Liaising with the International Students and Scholars Office to support international students’ work authorization and eligibility.
• Managing the Executive Director’s calendar and reconciling expense reports.
• Maintaining office supplies, the career education library, and assisting with job postings.
• Providing technical support for online resources
• Organizing community-building activities and social events for student staffers.
• Drafting internal and external communications and coordinating meetings, conferences, and appointments.
• Ensuring smooth office operations, including managing the filing system, postage, and mailings.
• Performing other duties as assigned.

The role requires someone who is proactive, highly organized, and capable of managing various administrative functions while supporting a diverse, dynamic academic environment.

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