Administrative Assistant Job at Propel Recruitment LLC, Oakland, CA

cjVlTTZvTVRNTFk2NEIrS1RKR2F1dndP
  • Propel Recruitment LLC
  • Oakland, CA

Job Description

Administrative Assistant – Real Estate / Property Management

Location: On-Site | Waterfront - Oakland, CA

Assignment Type: Temporary with potential for Direct Hire

Compensation: $25–$30/hour (based on experience)

Overview

A well-established real estate and property management organization is seeking a reliable and detail-oriented Administrative Assistant for an on-site, in-office role based in Oakland, CA . This position supports a residential property portfolio and plays a key role in day-to-day property operations and resident services within a fast-paced, professional office environment.

This role begins as a temporary assignment with strong potential to convert to a direct-hire position based on performance and business needs.

Key Responsibilities

  • Perform on-site administrative duties including sorting and distributing mail, preparing correspondence, posting and distributing tenant notices, and coordinating with internal teams and external vendors
  • Answer incoming calls, greet visitors as needed, and route messages appropriately
  • Maintain an organized, professional front desk and office environment
  • Manage office supplies and equipment; obtain vendor quotes as needed
  • Maintain, update, and ensure compliance with company and property files
  • Assist with monitoring community policies and house rules
  • Support residents with maintenance work orders by logging, tracking, and following up to ensure timely completion and resident satisfaction
  • Assist with new resident application and move-in processes
  • Respond appropriately during building emergencies (e.g., fire, flood) by notifying management or emergency personnel
  • Maintain familiarity with building systems and emergency evacuation procedures
  • Attend required on-site trainings, meetings, and company events
  • Perform additional administrative and operational duties as assigned

Qualifications

Education and Experience

  • High School Diploma or GED required
  • Minimum of one year of administrative, receptionist, or office support experience
  • Prior real estate or property management experience strongly preferred

Knowledge, Skills, and Abilities

  • Proficiency in Microsoft Office, including Excel, Word, and PowerPoint
  • Experience with property management systems such as RealPage preferred
  • Strong organizational skills with excellent attention to detail
  • Ability to handle confidential information with discretion and professionalism
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with the ability to interact calmly and empathetically with residents, vendors, and internal teams
  • Ability to work independently, manage time effectively, and meet deadlines
  • Sensitivity to working with diverse populations, including seniors, individuals with disabilities, and low-income residents

Requirements

  • Must be able to work on-site in an Oakland office environment
  • Must reside in the San Francisco Bay Area
  • Must be able to support properties located in Sonoma and Solano Counties
  • Valid California Driver’s License, proof of auto insurance, and reliable transportation required

Physical Requirements

  • Primarily desk-based, on-site office work with frequent computer use
  • Ability to sit for extended periods
  • Occasional standing, walking, filing, reaching, and telephone use
  • Ability to lift and carry items up to 10 pounds

Why This Role

This opportunity offers hands-on exposure to real estate and property management operations in an on-site setting, with the potential to transition from a temporary assignment into a long-term, direct-hire role for the right candidate.

Job Tags

Temporary work, Work at office,

Similar Jobs

Medasource

Technical Writer Job at Medasource

 ...Title: Technical Writer Location: Lebanon, IN Duration: 18 month contract (potential of extension) Overview We are seeking a skilled Technical Writer to support documentation needs within a highly regulated pharmaceutical environment. This role focuses on... 

Melville Candy Co.

Senior Graphic Designer Job at Melville Candy Co.

 ...craftsmanship and quality. Role Description Melville Candy Co. is seeking a talented and experienced Senior Graphic Designer for a full-time, on-site position located in Randolph, MA. Responsibilities include designing graphics for product packaging, logos... 

Reload transport INC

CDL A Truck Driver Job at Reload transport INC

Looking for a good and reliable driver: - 65 cents per mille - 4 weeks on the road - good driving record - no criminal record

Eduwings Kindergarten

German teacher Job at Eduwings Kindergarten

 ...higher in Education or a related field, with a specialization in German language education.2. Native or fluent proficiency in German,...  ...:We are seeking a passionate and experienced Kindergarten Teacher with a strong background in German language education to join our... 

The Clorox Company

Captial Project Manager - U.S. Cleaning Job at The Clorox Company

 ...Your role at Clorox: Leadership for Cleaning Technical Services capital project engineering initiatives. This position will be involved with and provide solutions to a wide range of problems using in-depth knowledge of specific manufacturing operations combined with...