Job Description

Administrative Assistant – Property Management Background

Location: On-site- Arcadia, CA

Position Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to support corporate office operations within the property management industry. This role is ideal for a proactive professional who thrives in a fast-paced environment and can manage a mix of traditional administrative tasks alongside compliance and reputation management responsibilities. Strong Excel skills and exceptional organizational abilities are essential.

Key Responsibilities

Administrative Support

• Provide general administrative support to the corporate team.
• Prepare reports, memos, letters, and other documents as needed.
• Maintain organized filing systems, both electronic and physical.

Compliance & Licensing

• Obtain and renew DBAs (Doing Business As) and business licenses for all applicable properties and entities.
• Track renewal deadlines to ensure compliance with local, county, and state regulations.
• Communicate with city and county agencies to resolve licensing or regulatory issues.

Reputation & Online Presence Management

• Monitor and respond to Yelp reviews professionally, maintaining company voice and brand standards.
• Track review trends and share insights with executive and regional management.
• Collaborate with leadership to address recurring concerns reflected in online feedback.

Other Duties

• Assist with special projects and support other departments as needed.
• Coordinate elevator renewals, certifications, and troubleshoot operational issues with service providers.
• Oversee fire extinguisher inspections and compliance across all company locations.
• Manage laundry service contracts, maintenance, and renewals across company sites.
• Serve as primary point of contact for vendors, handling communications, negotiating agreements, and ensuring timely service delivery.

Qualifications

• 2+ years of administrative or office management experience preferred.
• Prior experience in property management or real estate industry a plus.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proficient in Microsoft Office Suite, especially Excel.
• Familiarity with Yelp, Google Reviews, or similar platforms is a plus.

What We Offer

• Competitive compensation
• Medical, dental, and vision insurance
• Paid time off and holidays

Compensation: $25 to $28 per hour

Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

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