Job Description
A leading, highly respected real estate investment and fund management firm is seeking a high-caliber Administrative Assistant to support senior leadership in a fast-paced, dynamic environment.
About the Role
This position will provide primary support 2 Managing Directors. The ideal candidate thrives in a hands-on support role, values discretion, and takes pride in being a true administrative partner.
Details:
- Hours: 9:00am–5:30/6:00pm (flexibility required, especially with travel)
- Compensation: $90,000–$110,000 base (paid hourly) + overtime eligibility + discretionary bonus
- Location: Hudson Yards, NYC (Onsite 5 days)
Responsibilities Include:
- Heavy calendar management across time zones; anticipating conflicts and handling last-minute changes
- Extensive domestic and international travel coordination (business + occasional personal)
- Expense report preparation and processing
- Acting as a trusted gatekeeper handling sensitive and confidential matters
- Supporting onboarding, technology setup, and office operations
- Assisting with presentations, reports, and executive materials
- Coordinating security-related events and trainings
- Office organization, supply management, and special projects as needed
- Providing occasional personal assistance, including private travel arrangements
Requirements:
- 3–5+ years of executive-level administrative experience
- Experience supporting multiple senior executives
- Exceptional professionalism, discretion, and maturity
- Strong organizational skills with the ability to multitask and prioritize
- Excellent written and verbal communication skills
- Advanced Outlook skills; proficiency in Word, Excel, and PowerPoint (Visio/Adobe a plus)
- Comfortable in a fast-paced, high-expectation environment
- Bachelor’s degree required
What We’re Looking For:
Someone who genuinely loves administrative work , is a team player with no ego , and believes no task is too big or too small. This is an opportunity for a career Administrative Assistant who understands the value they bring to leadership and team success.
Job Tags
Hourly pay, Work at office,