Job Description

Job Title:  Accounting and Office Assistant

Department:  Administration

Reports to: Principal and Business Manager

Status: Part-time, Non-exempt

Summary:

The Accounting and Office Assistant supports and collaborates with the Business Manager and Principal in managing day-to-day accounting and administrative tasks.

Essential Duties and Responsibilities:

● Review and code American Express transactions with a high level of accuracy

● Create Accounts Receivable Invoices

● Enter Accounts Payable Invoices

● Maintain Accounts Payable and American Express files

● Provide Administrative and Personal Assistance to company Principal and Business Manager

● Perform general office tasks – answering phones, checking & distributing mail, ordering supplies, errands, etc.

● Uniform inventory tracking, organizing, and ordering

● Monthly office lunch orders; may require pick-up

● Maintain office snacks and breakroom supplies

● Assist with internal staff event planning

● Participate in office meetings when requested

Skills:

● Strong organizational skills.

● Ability to communicate effectively verbally and in writing.

● Attention to detail.

● Advanced technical ability.

● Ability to work autonomously, applying sound judgment and decision-making skills to situations.

● Ability to work efficiently and accurately

● Proficient in all Microsoft Office applications

Education and/or Experience:

● Basic understanding of accounting principles

● 3-5 years of experience with QuickBooks Online

● Proficient in all Microsoft Office applications

Physical Demands and Work Environment: 

● Work is performed indoors in an office setting.

● Regularly use hands to type, handle, or feel. 

● Required to use close vision, distance vision, color vision, peripheral vision, depth perception , and the ability to focus.

● Ability to lift 20 pounds.

● Must have clear, easy-to-understand oral communication ability.

● Ability to sit for prolonged periods. 

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